FERPA and Records Retention

Directory Information

In accordance with the provisions of FERPA, an institution may disclose some information without prior written consent of the student to third parties if it has designated such information as “directory information.” Directory information is defined as information which would not generally be considered harmful or an invasion of privacy if disclosed. At the University of Montevallo, directory information includes the following:

  • Name
  • Address
  • Telephone numbers
  • Email address
  • Date of birth
  • Dates of attendance
  • Major field of study
  • Current enrollment status (e.g. full-time/part-time)
  • Class standing
  • Degrees and graduation dates
  • Academic awards received (e.g. dean’s list, honor roll)
  • Most recent educational institution attended
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams

Students may request to prevent disclosure of directory information to non-affiliated third parties by submitting the Request to Prevent Disclosure of Directory Information to the Registrar’s Office. A valid photo ID will be required at submission. The Registrar’s Office is located on the second floor of Palmer Hall. Students must consider very carefully the consequences of the decision to withhold directory information. This action prohibits the University from releasing all directory information to non-institutional persons or entities. The University assumes no liability for any consequences associated with honoring student requests to withhold directory information.

Request to Prevent Disclosure of Directory Information

To rescind a previous request to withhold directory information, a student must either submit a written notarized statement of their intent, or visit the Registrar’s Office and present a valid photo ID.